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Publication 101 Effective 2001- 08- 01
promoting better homes and neighborhoods by encouraging a faithful commitment between individuals.
NeighborVision is a Christian mission agency strengthening neighborhoods by encouraging faithful relationships. Our goal is to promote better homes and neighborhoods by encouraging a faithful commitment between individuals. We provide matching funds for part-time, short term ministries. The short term ministries are six months to three years, and the part-time commitment is one hour a month. Our members choose a person they wish to encourage from their own neighborhood or from a foreign mission field, and we provide matching funds and ministry materials to assist them in ministry. In the first year of ministry we typically provide $100 in matching funds. Our members use these funds to pay ministry expenses. A ministry expenses could be any activity or materials that would encourage their neighbor in spiritual growth. We assist the missionary (candidate) develop a ministry plan which is then submitted to the NeighborVision mission board. We
provide materials, programs, and general support to our members as
they work to strengthen the faithful relationships between individuals in
the community. Most of our members are working in one on one ministries of
service and encouragement. As you read through this handbook you may wish to refer to the glossary for definitions. Budget Management NeighborVision and its members manage budget accounts. A budget account is a neighborhood endowment. The endowment
promotes better homes and neighborhoods for the designated receivers of
the endowment. There are
three types
of source accounts.
All funds are placed into one of the three categories of source accounts.
Co-sponsors may inspect original receipts and account records.
Only the budget manager contributes to the primary fund. Secondary funds are available in funding rates of 30%, 70%, and 100%. Contributions by co-sponsors must be placed into a secondary account.
A budget manager cannot accept contributions from their second neighbor (a neighbor who is specified by name as a receiver of an encouragement fund, administered by the budget manager). There is one exception to the previous rule. The budget manager may receive reserve funds from his second neighbor if his second neighbor is also his associate. A secondary account may be opened by a co-sponsor but no funds may be withdrawn until a budget manager is named by the co-sponsor and confirmed by NeighborVision.
Access funds, also known as service funds, are funds made available to the receivers as named in the dedication list. These are primary and secondary funds combined.
Funds from an
access account managed by a first neighbor may be given to an account
managed by a second
neighbor. The funds must be placed in the second neighbors
secondary account. For an outline of source accounts and sub-accounts ........ click here
Sub-accounts Within
each of the source accounts there
are one or more of the following sub-accounts.
Vested community funds may be used only for community item such as:
OR The funds may be contributed to other community funds, reserve funds, or
support funds. Reserve funds are used to aid and assist an associate. Associates are NeighborVision members who choose to work in pairs for one or two years, each having reserve funds to aid and assist the other. To promote a chaste decorum NeighborVision requires associates to work, men with men and women with women. The dedicated purpose of a reserve account may not benefit the budget manager, the managers spouse, or family members under the age of 12. Reserves funds may be used to assist your associate with items such as:
To qualify the expense must be in the nature of emergency assistance, or otherwise named in the dedication list. The D-list may limit non-emergency expenses, i.e. non-emergency expenses not to exceed 20% per expense report or not to exceed $30 (receipted) per calendar month, which ever is greater. On the dedication list of reserve accounts, you name a rededication date. After that date you may transfer your reserve funds to a new reserve account or support account, naming a new associate or new receivers. You should maintain a reserve balance approximately equal to the reserve balance of your associate, which you have named on the D-list. Each reserve dedication list may name only one receiver. Vested Support funds may be used only for support item such as:
OR The funds may be contributed to the support accounts of other NeighborVision members, within the limitations of the dedication list. Support expenses, such as monthly fees are paid from your support
funds. Undedicated funds may be used by the account manager for any purpose.
These funds are the managers personal property and may be withdrawn
from NeighborVision at any time. Vested funds are contributions within an account that are wholly committed to that account. They may not be used for any other purpose. They may not be transferred to an undedicated fund except as reimbursement for expenses allowed by the dedication list. All funds in secondary accounts are vested. Primary funds are vested to the extent that they are matched by secondary funds. The Vesting Equation: If the primary rate, plus the secondary rate, equals less than one hundred (percent), the vested portion of the primary fund is zero. If he primary rate, plus the secondary rate are equal to or grater than one hundred (percent), then the following equation applies. The
vested portion of the primary fund is equal to the secondary balance
divided The "sr" function of the equation above may be two or more secondary rates, combined if combining is allowed by the dedication list.
Primary funds with a
matching rate of 100% are an exception it the vesting equation. All funds
in those accounts are vested.
When a member close an account the unvested balance is returned to the member as personal property. Vested
primary funds, laps to the gleaning fund named by the manager in the
dedication list. The member names the people who will receive the
secondary funds, and the
percentage each is to receive. The
secondary funds are distributed to the co-sponsors in proportion to their
contribution over the last 12 months. Each account that contributed will
be considered as an individual co-sponsor. To be eligible, the
contribution must have been given through a NeighborVision account, and that
account must be open at the time of distribution. No co-sponsor may
receive a refund greater than the co-sponsors contribution over the
previous 12 months. Any portion less than $40 lapses into the gleaning
fund named by the manager in the dedication list, and any residual lapses into
the gleaning fund.
The closed account is charged a $45 distribution fee. The first six
distribution checks are without additional charge. The account pays $15 for
each additional check. There are no fees for the following distributions. Support funds must be distributed a support accounts. Reverse funds must be distributed to reserve or support accounts. Undedicated funds may be used by the account manager for any purpose.
These funds are the managers personal property and may be withdrawn
from NeighborVision at any time. In the event of the death of the budget manager, the balance of the secondary account is distributed to the assignees according to managers instructions in the dedication list. In the event of the death of the
receiver(s) the balance of the primary account is distributed to the budget manager. The balance of the
secondary is distributed to the closing assignees according to the managers
instructions in the dedication list. We will refund any contribution a member has made to any of their accounts, less any deductions they authorized, if their mission board believes we have placed restrictions on the use of those accounts that are less than generous. Undedicated funds may be used by the account manager for any purpose.
These funds are the managers personal property and may be withdrawn
from NeighborVision at any time. The gleaning fund is named by the manager in the dedication list. The function of the gleaning account is to receive funds that lapse from other NeighborVision accounts. An example of this is when a secondary fund closes and the balance is less than $40. That residual lapses into the gleaning fund. Each dedication list, names three gleaning funds. If gleaning fund
number one closes for any reason, then gleaning fund number two is the
next eligible receiver.
Account Name This budget account includes 18 sub-accounts. Five primary sub-accounts:
And seven secondary sub-accounts:
And six access sub-accounts:
For the first year, your neighborhood may contribute $2 a month to reduce your account fees. Ask your neighborhood coordinator if you need account fee support. Most members also receive contributions for their ministry work from the NeighborVision mission board. For more information see Who Would You Like to Encourage? You may also receive secondary funds from friends, family, and other co-sponsors in your community. Additional Encouragement 1.0 Accounts, including 18 sub-accounts, are $2 a month. No receiver or purpose may be added after the opening date. NeighborVision
may place restriction on the dedications list at the time
of opening. The maximum secondary balance and the maximum yearly expenditure are
set when the account is opened and may be adjusted plus or minus 15% per
year, with the exception that no existing balance is decreased by a change to the limits.
Un-receipted items and cash gifts from this account are not to exceed 4% per expense report. The balance of the secondary accounts is not to exceed $100. Expenditure are not to exceed:
A circle of friends is a subgroup in NeighborVision, including one member and their first, second, and third neighbors, plus a fourth, fifth, sixth, and seventh neighbor, for larger circles. The last person in the string, completes the circle by creating a link to the first person in the circle. Each person in the circle is the first neighbor of the next person down the string, and each person in the circle is the second neighbor of the next person up the string. A first neighbor names his second neighbor as a receiver in one of his accounts and gives him general assistance and encouragement. The second neighbor, who is receiving this assistance, cannot name a first neighbor as a receiver in any of his/her budget accounts. Each person in the circle gives general assistance and encouragement to
the next neighbor down the string. The budget manager must maintain receipts for 4 years. Photo copies of receipts must be submitted with expense reports. Expense items submitted to NeighborVision more than 5 months after the purchase date will be discounted 20%. An additional 20% is discounted for each additional month the receipts are late. Expenses that exceed the available balance may be submitted the following month. Resubmitted items are subject to the same discount as late items, based on their original purchase date. Unless otherwise indicated by the budget manager, expense items are considered in chronological order. Expenses that predate the opening of the account by 3 months are not eligible for compensation. Un-receipted items are items without a receipt and also items that are negotiable such as postage stamps, gift coupons, and travel checks. Credit card receipts are required for refundable travel tickets. Canceled checks are not accepted as receipts. The budget manager may asked NeighborVision to make regular periodic contributions form his/her vestry. To stop or discontinue a transfer we must receive the managers
written request 15 business days before the contribution is scheduled to
be paid. If we dont stop the payment we are liable for the loss. |
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